Wisconsin Election Observers: Rules and Constraints

Written and Published in Partnership with All Voting is Local.

Election observers, referred to as “election observers” or “observers” in Wisconsin, are individuals who monitor polling places and ballot counting sites. While observers play an important role in providing transparency, they can also be a potential source of disruption and intimidation. For this reason, all states have a series of regulations and constraints regarding who can serve as poll watchers and what they can do. Wisconsin’s rules on observers, which derive both from the state’s election code and from guidance issued by the Wisconsin Elections Commission, are:footnote1_ALrqD5EFKHVUOuyKdUUm30j5IjztGbmuktgBkxZFl0_lPmkG4KJHLxH1 On September 11, 2024, the Wisconsin Elections Commission approved final draft language for EL 4 Rule Order, that would codify many of the provisions in its guidance document. At the time of publication, this rule is not set for final approval until 2025.

Appointment

• Under Wisconsin law, anybody except a candidate can be an observer.footnote2_BdTS5PNmN1N9cnItNlaVIhHejnEte7EqyyxobCVyUI_upH23KpfQ2AG2 Wis. Stat. § 7.41(1).
• Observers may be at polling places and may also observe the absentee voting process at the municipal clerk’s office, central count processes, recounts, and voting in residential care facilities and nursing homes.footnote3_BqWFxfDGHUHiwTgAiuuvHyJ29i1PK1aAoWWTFNGnhZg_y1b81c63H0ZJ3 Wisconsin Elections Commission, Wisconsin Election Observers: Rules-at-a-Glance, 2, updated March 2022, https://elections.wi.gov/sites/default/files/legacy/2022–03/Election%2520Observer%2520Rules%2520at-a-Glance%2520March%25202022.pdf.
• Observers must sign in on an election observer log.footnote4_tE8bOGqPqZ2E9e551MbYySu0DvllEiuDha8w—9Qhiw_gEbLBKIrcO6h4 Wis. Stat. § 7.41(1).
• The chief inspector or municipal clerks can limit the number of observers representing one organization simultaneously at one location and may also limit the areas that observers are allowed to access within a polling place, the clerk’s office, or absentee ballot site.footnote5_H5TTYQOk2gB748h65fEo4ZJtbS2vHciCZksR11cMs4_gJSeU4plVh7C5 Wis. Stat. § 7.41(1)-(2). 
• According to the Wisconsin Elections Commission’s guidance, observers must present photo identification to the chief inspector upon arrival and wear a badge or tag identifying themselves as an “election observer” when inside a polling place, clerk’s office, or absentee ballot site.footnote6_gzkyOoY8HdYFz6w1UdUSFvigwJVmDpWqRiTfxS6w—o_lgfPj5rVip5I6 WI Elections Commission, Rules-at-a-Glance, 1.

Role of Observers

• Observers may monitor the election process without causing disruption to the voting location from within an observation area, designated by the chief inspector, that is no less than three and no more than eight feet from the sign-in table.footnote7_gIUdbJedTa3jqqF3uCYmVL-UBvXJp5fysnRP2TidAGg_erQ29mVO5if87 Wis. Stat. § 7.41(2)-(3).
• Only a qualified elector may challenge a voter’s eligibility for cause, meaning observers who are not eligible Wisconsin voters may not issue voter challenges.footnote8_7dqaEPoKDpyLNoilLQfRLkO6JS5nsFWN7Lmkjfr0U_i9Ol3ZCMxpyh8 Wis. Stat. § 6.925; and Wis. Admin. Code § EL 9.02. More information on the rules and constraints on voter eligibility challenges can be found here. Electors who abuse the right to challenge are subject to criminal penalties or sanctions, and challenges based on a voter’s race or other identifying characteristics may violate federal law.footnote9_uSuhXVuF58jOgNzHXZ31QwB5zDD-QuIShEeTJhBy2z0_bvMC7PhoOaV99 Wis. Stat. §§ 12.13(1)(b), 12.13(3)(g); and Wis. Admin. Code § EL 9.02.

Prohibited Activities

• Electioneering: No one, including observers, may engage in any activity intended to influence voting within 100 feet of any voting location.footnote10_BS5H2wKaYsKgvf3syGzGUo7p4NzopACZKpefcjkczI_u8Zod9p6Rt7K10 Wis. Stat. § 12.03(2). This includes wearing clothing or buttons related to candidates, parties, or referenda intended to influence the election.footnote11_gzkyOoY8HdYFz6w1UdUSFvigwJVmDpWqRiTfxS6w—o_b4ZIKafwIxej11 WI Elections Commission, Rules-at-a-Glance, 1.
• Intimidation or Influence: Attempting to intimidate or influence a voter through the use or threat of the use of force, violence, or restraint is not allowed.footnote12_zzF-gz1F4QQALV2peC8mTDSB5HtKQ6xdtVDG9qUy24s_uWLVKLNHCXhQ12 Wis. Stat. § 12.09.  Additionally, no person may solicit a voter to show how they voted.footnote13_iQpj5WNZvUGVKn1VdYXETZZ1mSHLcl9kkW5luyfZ8SU_kkZ3rSBqN96H13 Wis. Stat. § 12.13(3)(q).
• Posting Election Material: No one may post materials in a polling place that describe the rights of individuals as it may mislead and confuse voters.footnote14_63opwm1rGu62XNqkwJ-T-tPVQeeh5VXvm6drTrC55I_d5XcUjNtVkZK14 Wis. Stat. § 12.035.
• Carrying Firearms: Wisconsin law prohibits firearms in certain buildings often used as polling places, including schools and courthouses.footnote15_wYTrenOydu7YPprg2mpVonPq4GgDOYsUcfSLyULiePU_sPA08W4Qi3Hr15 Wis. Stat. §§ 941.235, 948.605, 175.60(16)(a)(6)–(7); and Meagan Wolfe (Wisconsin Elections Commission Administrator), memorandum, Re: Summary of Wisconsin Weapons/Physical Security Laws and Applicability to Polling Places, 1, October 20, 2020, https://elections.wi.gov/sites/default/files/legacy/2020–10/Weapons_Polling%2520Place%2520Memo%252010–23–2020.pdf. Even at locations where firearms are not expressly prohibited by statute, building owners or operators may bar firearms from the premises by posting signs in prominent places announcing the ban.footnote16_RNcGhe33D5i78L3ocu1lU0NX0HKZhgwd4vttcz-gkBs_n9fchJ4J4Kp116 Wolfe, Re: Summary of Wisconsin Weapons, 2. And when allowed at polling places, firearm carry may still constitute unlawful intimidation.
• Disobeying Instructions: When poll workers and election officials give lawful instructions, observers must follow them. Observers may not engage in disorderly conduct at or near a polling place or disturb voting or canvassing proceedings.footnote17_BjyGeDhpvzPgfT2JRT6woEl8hsXLi3d-dWPriw4vrB8_isCZGw2OLXFR17 Wis. Stat. §§ 7.37(2), 12.13(3)(x); and WI Elections Commission, Rules-at-a-Glance, 1.
• Viewing Election Materials: Observers cannot view the confidential portions of registration or poll lists. However, observers may request the number of people on the registration list and the number who have voted.footnote18_RgyfeJCVuv7BAQSvg9-q2DcA73li7OoFiHKyV1vDCoc_r45OWRR57gfA18 Wis. Stat. § 7.41(4).
• Photography and Video: No person may take photographs or videos in a polling place. The only exceptions are observers given permission by a clerk to photograph poll lists and media members who sign in with the chief inspector, are not disruptive, and do not show how anyone voted. At the municipal clerk’s office and nursing homes, photographs and videos are banned without exception. At central counting and recounting locations, photographs and videos are allowed if they are not disruptive and do not show how someone voted.footnote19_9igwf0-FV7qjbuY9I1WyoGSboWcDlP8Y2P0yGp1GAo_hEhzM42NzbmG19 WI Elections Commission, Rules-at-a-Glance, 1.
• Phone Calls: Observers may not make calls inside the polling area.footnote20_gzkyOoY8HdYFz6w1UdUSFvigwJVmDpWqRiTfxS6w—o_nPJ6TcL3rdZN20 WI Elections Commission, Rules-at-a-Glance, 1.
• Voter Interaction: Observers may not interact with voters unless a voter requests it.footnote21_9igwf0-FV7qjbuY9I1WyoGSboWcDlP8Y2P0yGp1GAo_neFMwzVRKQAo21 WI Elections Commission, Rules-at-a-Glance, 1. They also may not enter the vehicle of a curbside voter.footnote22_9igwf0-FV7qjbuY9I1WyoGSboWcDlP8Y2P0yGp1GAo_u1ALT9nSMz9C22 WI Elections Commission, Rules-at-a-Glance, 1.

Federal and state law strictly prohibit all people, including observers, from engaging in voter intimidation. Any action that makes a voter feel intimidated, threatened, or coerced (including any effort to prevent a voter from registering to vote, voting, or voting for or against any candidate or ballot measure) could constitute voter intimidation, regardless of whether it breaks a specific rule.footnote23_H-KQW1ZPrVEhMT6iB-BDJdnRGNgvLOzQA2B3QP2sIk_lFpgnhM9Ov9k23 18 U.S.C. §§ 241, 594; 52 U.S.C. § 10101(b); and Wis. Stat. § 12.09. More information on the federal and state laws that protect Wisconsin voters from intimidation can be found here.

Removal

• Election inspectors may remove any observer who fails to comply with an election worker’s lawful instruction, disrupts the election proceedings or the canvass of the votes, engages in electioneering, or posts election-related materials.footnote24_UJzT4nfyxDhpoCyMPzYhQsnBV-4vU-4QNLRpcsYgliw_rI9xk6N9nRDp24 Wis. Stat. §§ 7.37(2), 7.41(3).
• If an observer fails to follow the instructions of the election inspector, the inspector may, if necessary, order law enforcement to remove the disruptive observer.footnote25_3B-zQCQN06X9y187NbjmEgzBvx9aNWY1B5sKqruw_qPhGYQV9mv9n25 Wis. Stat. § 7.37(2); and WI Elections Commission, “FAQ,” last accessed May 28, 2024, https://elections.wi.gov/faq#accordion-894.